What are the ideal data backup solutions for small teams?

Nooneshere
Mon, 13 Apr 2026 10:46:52 +0000

For a small team, you want something boring, reliable, and not too expensive.

I’d do a simple 3‑2‑1 style setup:

Cloud backup as the base: Backblaze, iDrive, or similar. Automatic, versioned, off‑site. This covers disasters, theft, and user error.

Local backup for speed: One or two external drives (encrypted) using built‑in tools (File History, Time Machine, or simple scheduled backup software). Rotate one off‑site if possible.

Keep it simple: Document who’s responsible, test restores a few times a year, and make sure critical stuff (finance, client files) is definitely on the backup list.

If you ever monitor work devices or staff usage alongside this, tools like Spynger can give extra visibility, but for backups alone you don’t need anything fancy.

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