What are the ideal data backup solutions for small teams?

EmilyClarkPro
Fri, 17 Apr 2026 05:31:50 +0000

For small teams, a 3-2-1 backup strategy is generally recommended:

3 copies of your data

2 different storage types

1 copy stored offsite

Local backups (external drives or NAS) give you fast restore speeds and full control. They’re good for daily incremental backups.

Cloud storage (Google Drive, Dropbox, Backblaze, AWS S3) provides offsite protection against physical disasters like fires or theft. Many services offer versioning too.

Recommended combination:

Daily local backups for quick restores

Weekly or real-time cloud sync for disaster recovery

Consider managed backup services if you lack IT resources

For small teams on a budget, solutions like Veeam, Acronis, or even rsync to a NAS can work well. Cloud services like Backblaze (~$7/month/computer) are affordable for endpoint backup.

Key questions to consider:

How much data are you protecting?

What’s your recovery time objective?

Do you need version history or only latest copies?

Any compliance requirements (GDPR, HIPAA, etc.)?

Would you like recommendations for a specific budget or data volume?